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Follow-Up procedures

Applicants will be informed of the outcome of their applications about two weeks after the meeting of the Trustees. Applicants are kindly requested not to telephone the Trust about the outcome of their applications unless time is of the essence.

  • If the application has been successful, the letter from the Trust will include a copy of the relevant Minute, setting out the conditions of the grant.
  • In the case of grants made to University Departments, the Trust has agreed that its ownership of Intellectual Property Rights will be vested in the University. In return the University will pay the Trust a share of any income arising from the project on an agreed pro rata basis. Payments made by the University to the investigator and his or her Department under its revenue-sharing scheme will be based on the University’s net share of any income.
  • When the conditions of the grant have been met, the recipient of a grant should write (quoting the Minute number) to the Director of the Isaac Newton Trust, Trinity College, Cambridge CB2 1TQ, confirming that the conditions have been met, identifying the sources of the outside funds that have been raised, and sending documentary evidence in the form of a copy of the grant letter or otherwise.  E-mails attaching scanned documents are acceptable.
  • The Director will confirm to the recipient of a grant that all the conditions have been met and arrangements may then be made by the Department to invoice the Trust for the payment of the grant.
  • The award confirmation letter will specify a start date for the project, which will be the date of that letter, unless a later start date has been requested.  The grant will run for the number of years specified in the letter (Year 1, Year 2 etc).  Any part of the grant which has not been claimed within one year after the expiry of the confirmed period for the grant, will automatically lapse.
  • Except with the specific agreement of the Trustees a grant will automatically lapse unless it has been confirmed within two years of the date on which it was approved.
  • Applications for variations in the conditions of a grant – for example, for no-cost extensions - should be sent to the Director in writing. The Trustees prefer not to deal with such requests between meetings. They will not entertain requests for an increase in the amount of grants, which are for fixed sums.  Applicants must seek the Trust’s approval and make a special case if they need to vire funds between different cost headings of the grant; no more than 10% of the grant may be vired in this way.
  • If a post-doctoral researcher employed on a project leaves, the Trust’s permission must be sought before the grant can be used for a replacement.  The Trust expects the researcher to be replaced by someone of similar seniority, and will not normally allow grants to be reallocated to those without a doctorate.
  • The Trust does not wish to discourage post-doctoral researchers from engaging in modest amounts of Faculty and College teaching where this is mutually appropriate.  It is a condition of the award of the grant that they should be allowed to do so if the occasion arises, subject to the same broad limits that are specified by the major external funders of post-doctoral Fellowships (i.e. usually about six hours per week)
  • The Trustees reserve the right at any stage to request a report showing the use to which the grant from the Trust has been put, the progress of the project and the additional resources that have been raised to support it. The Trustees will review their grants in the light of these reports, if conditions of the grants are not being properly observed.
  • Recipients of grants will be asked at the end of the grant to send a final report on the work supported by the grant.  This should confirm that the full amount of the grant paid by the Trust was used for the purpose originally specified.  It should summarise the work done, list all publications and publicity articles resulting from the grant, and give details of any grants or awards received by (or applied for by) the PI or RA as a result of the project.  It should also record the subsequent employment of persons who have been supported by the grant, and mention any commercial exploitation of work arising from the grant.  The final report must be submitted within a year of the end of the grant.  Repayment of all or part of the grant may be required by the Trust if the conditions attaching to the grant have not been fulfilled.
  • Successful applicants are asked to acknowledge the grant from the Trust in any publications resulting from work supported by the Trust.